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Old 17th July 2008, 08:01 AM
stevemills stevemills is offline
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Default Seven Steps To Cure Time Sickness

After it is all said and done - if you are having trouble with time management - you suffer from a condition known as time sickness!

The most important aspect to finding a cure for time sickness is to firstly admit that you suffer from it. Once this seemingly self-defeating admission is made, the next step is to identify causes and set about implementing remedial measures to correct the situation and to put preventative measures into place to prevent relapses in the future. The alternative is to allow the time related affliction to impact on professional performance and personal life, potentially causing long term damage to numerous aspects of your life including important relationships, physical and emotional health.

As a universal resource time is in short supply. It cannot be stored, bought borrowed or mortgaged. Irrespective of education, status or wealth no one gets any more than the next person. Even if we do not to use what we have, it disappears at a rate of 60 minutes per hour - 24 hours a day. Once gone there is no getting it back! Let's look at some of the causes of time sickness.

Cause1 - The Belief That Effort And Results Are Directly Proportional

In business, effort is too often confused with result. The sales manager who overflows with charm when talking to customers and, after closing a sale, takes the rest of the day off to celebrate is regarded as lazy but lucky, not as a talented sales executive. When asked the reason for their success, entrepreneurs are fond of saying, 'A lot of hard work'. Sounds good, doesn't it? It plays well at home, too, to families who have been ignored for years. But if great entrepreneurs were to answer the question honestly, most would probably list such factors, as a finely tuned sense of timing, the ability to recognise opportunity, friends in the right places, an occasional moral lapse, and luck. May the judges forgive me, but hard work by itself is not enough. To say it is possible to establish a successful business just by arriving early and staying late is like saying that every postman can be Kerry Packer. There is a prevailing conviction that sweat is obligatory, and with each new drop an executive moves a little closer to financial heaven, a little further towards owning the right to convey the, "how hard I work story". Have you ever noticed that despite how much you love the story, others have trouble staying awake?

Cause 2 - The Gospel That The Quantity Of Work Is More Important Than The Quality Of Work.

This is a variation on the same theme. Early in the century Max Weber recognised that the Protestant ethic of hard work had permeated the business world. It is even more of a factor today. Executives feel pressure from their bosses to outwork colleagues and build their image and career. By this reasoning, having a heart attack because of work leads to true glory, keeling over at the office is even better and death places you amongst The Elite. Perceptions are, people who manage their time are often suspecting. And if they go to the theatre, don't carry a briefcase home, spend weekends with family, and sometimes even pick the kids up from school, are seen as people who have already descended into an advanced state of indolence. The executive who judges his contribution in hours will find himself muttering things like: 'Well, we all know how unfair it was that they didn't promote me. Everyone knows I'm here at eight in the morning and eight in the evening.' Or I am working so hard at the moment my family needs to make an appointment to see me.

Cause 3 - Things Are A Little Uncertain At The Moment. I'll Just Have To Work Harder.

Few excuses are as convincing as the 'we're-just-going-through-a .............................Fill in the blank: change at the top, restructure, lay-offs, expansion, a few changes, a new product release, etc. Almost any change can be an excuse for poor time management, yet to allow such events to shape one's working day and life is to forfeit ownership for control and the choices we make.
REMEDIAL PRACTICES FOR OVERCOMING TIME SICKNESS

1. Begin at the end. Set a certain hour at which to leave the office and obey it blindly. For example some chose 7pm who previously had worked until midnight. If you normally work until 7pm, move your leaving time to 5.30 or 6.00. If you take work home at weekends, establish a 60 - day program to halt this insidious practice.

2. Sift through that stack of papers on your desk and decide which are most important. (Deciding that everything is equally important is cheating. Start again.) Spend several hours, or even a whole day, if that's what it takes, discovering what's in that pile. Begin with the most difficult, complex, or time-consuming documents. In other words, go through the pile in order of importance, not appearance. You won't get a false sense of accomplishment that way. As you go through it, divide the papers into three categories:

* Red Items = Priority items, which require your personal attention and represent matters of indisputable importance. Don't put more than five items in this category.
* Blue Item = Items that can be handled only by you but can wait. At first this category seems the most enjoyable, because so much appears to fit into it, however think long and hard about whether you are really the only one who can deal with a particular item. Whether your colleagues or assistants are over worked should not weigh in your decision. The truth is that control of time is an exercise in selfishness. Ask yourself: 'Is it possible that someone else could do this task at least 70 per cent as well as I could?' If the answer is yes let them. Load them up with everything that falls into that category. By the way if you do have the luxury of an assistant - ask them what they believe they could do that you are currently doing. You will be surprised how clever people really are!
* Yellow Items = Items you think would be good to look at but never quite get around to. These include newspapers and magazines, lengthy reports, copies of emails, etc etc - you get the idea. We've all grown accustomed to receiving vast quantities of information. As a defense, we tend to read a little of everything - whether we need to or not. This is among the most serious causes of time illness.

The key to time management is self-esteem. You must maintain it even though you may not be as well informed about some essentially meaningless report or arcane issue as your associates. You must be prepared to go to a meeting and endure comments such as, 'You mean you didn't read "Short-Cuts to a Better Future" in the latest Dream Lovers' News?' Better to suffer the humiliation of saying you didn't and ask someone to please be kind enough to summarize it than to read all the articles that cross your desk. Legions of executives believe they will be regarded as ill-informed dunces if they let their subscriptions lapse to The Age, The Financial Review, Business Australia, BRW, assorted local papers, and financial newsletters. Remember that publication's work hard to convey their indispensability. (Don't let too many succeed.)

Due to (what else?) lack of time, magazines and newspapers can build up on the desk or table, in what is often referred to as the must read later stack. When periodicals arrive, they are carefully added to the pile. Finally a feeling of depression results every time the pile is seen as people grow concerned about all the information that has not been absorbed. Finally, the pile collapses and that is the cue, you have waited for finally the magazines are scanned and or are given the dignified burial they deserved, when they first arrived.

Studies into time management suggest that the ratio of useless to relevant reading material is about 20 to 1. With that in mind, our advice is: - Reduce the literary inflow to a maximum of two newspapers a day, two monthly magazines, and two publications in a specialised field. Start being proud of not being aware of everything. Get off distribution lists. The reward will be an opportunity to engage in that under-appreciated occupation, contemplation. Aristotle's once said 'THINKING REQUIRES LEISURE TIME.' If you are not in possession of leisure time, you can't be thinking all that much.

If you would like to find out about business coaching, or would like to attend a Growth Plus workshop please visit http://www.epsolutions.com.au or call 1800 776789
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  #2  
Old 17th July 2008, 05:14 PM
submitqueen submitqueen is offline
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After all this if some one is not able to manage his time then he is simply lazy and not willing to accept the changes that need to be made in his lifestyle
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